Privacy Policy

Beyond Teeth Coaching and Mentoring 

Information and Privacy Policy

Beyond Teeth Coaching and Mentoring take great care with the security of your information.

The information is held in 2 formats: In paper records and on computer.

Paper records are held in the office/study of Beyond Teeth at the home address. The computer is password protected and not available or accessible to anyone else.

There are no other staff or individuals working for Beyond Teeth who could have access to this information.

The information held on each client is:
Name
Contact details
Summary notes of discussions
List of actions
Payment details

The information is provided by the Coachee themselves and is updated at regular intervals and at least annually. This information is not shared with anyone else and is used to help provide the service to the Coachee.
Information about Coachees who no longer use this service is deleted/shredded within 6 months of closure of the case.
In the unlikely event of a breach of security, the coachee will be informed immediately and remedial action will be agreed between the coach and coachee.

Coachees are able to see the information held on their case through simple request in writing/email, telephone or in person.

The signed agreement between Coach and Coachee gives consent for the storage and use of this information.

The Beyond Teeth Computer is “password protected” and has an “antivirus programme” that is constantly maintained and updated by an appropriate professional company with expertise in this area of work. (Currently Pearce IT).

The Beyond Teeth Website is managed by a Hosting Company (currently BOnline) that complies with the latest regulations.